QUICK ANSWER
Stick to facts you saw, heard or experienced, in the order they happened. Include dates, places and people, quote exact words when you remember them, say what you are asking for, and keep a copy. Leave out guesses about motives and legal conclusions.
Facts versus conclusions
Facts are what a camera and microphone would have captured. Conclusions are your interpretation. Both matter to you, but readers can act more easily on facts. Put conclusions, if you include them, in clearly marked sentences such as “I felt singled out”.
Before: “My manager is a bully who hates me and humiliates me constantly.”
After: “On March 10 at the front counter, in front of two customers, my manager Jordan Sample said, ‘I don’t know why we hired you.’ On March 14, he assigned me the closing shift for the fourth time in a row while others rotated. I felt humiliated and singled out.”
Names and events are made up for illustration.
Tone and length
A calm, specific message is easier to take seriously than a long, angry one, but you do not need to hide that something upset you. One to two pages is plenty; use a timeline if there are several incidents. Check dates and spelling, then keep a dated copy.
The free report builder gives you these sections to fill in, shows exactly what the document will say, and exports a PDF or Word file you can send yourself.
Private by design: nothing is sent to HR or to Report 2 HR. You decide what to do with the finished document.