How to report harassment to HR

A plain guide to writing down workplace harassment so HR can understand it: what to include, what to leave out, and how to keep your own copy.
A clear written report helps you remember details and helps the reader understand what happened. This guide explains what to include and how to prepare it. This guide is general information, not legal advice. Deadlines and rules differ, and using Report 2 HR does not stop or extend any deadline. See Official help for agencies.

Start with what happened

Describe what was said or done, by whom, where, and when. Use plain words and the order things happened.
If you remember exact words, put them in quotes. If you are unsure, say so rather than guessing.

Add each incident separately

If it happened more than once, list each time with its own date, place and people involved. A short timeline helps readers see a pattern.

Name witnesses and describe evidence

List people who saw or heard something and what they saw or heard. Describe messages, photos or notes you have. You attach the files yourself when you send the report.

Say what you are asking for

You can ask for a response in writing, for the behavior to stop, for confidentiality where possible, and for protection from retaliation. These are requests, not guarantees.

Keep a copy and send it yourself

Download your report and keep your own copy. Decide who should receive it, and how: email, a company form, or in person. Report 2 HR does not send it for you.
Fictional sample: repeated comments from a supervisor
This sample is fictional. Names and events are made up.
Between March 3 and March 21, my shift supervisor, Pat Example, made comments about my appearance in front of coworkers on at least four occasions.
On March 3, in the break room at about 2:15 pm, Pat said, “You should wear that every day.” Two coworkers were in the room. I told Pat I did not like the comment. Pat laughed and said I was too sensitive.
On March 10 and March 14 Pat repeated similar comments at the front counter. On March 21 Pat stood close to me while I was restocking and said, “Don’t tell anyone.”
I am asking for a written response, for these comments to stop, and for protection from retaliation.
Start your report
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